Thank you for your interest in Oak City Academy. Below you will find an overview of the Admissions Process. If you have any questions throughout the process, please contact Kari Kouba (Admissions Coordinator) at 919-815-7742 or firstname.lastname@example.org.
Priority Enrollment is open for applications from Thursday, Nov. 14th- Friday, Jan. 24th
Open Enrollment (for any remaining seats) is open for applications from Saturday, Jan. 25th- July 2020
Admissions Process Quick Reference:
We ask that all families tour, prior to applying, to ensure that there are seats available. You can register on OCA’s website for a tour or call 919-815-7742 for assistance. During the Covid-19 school closures, all tours will be conducted online.
The formal application process is begun when a completed application and the application fee is received through TADS. Please refer to the “Enrollment Deadlines” above to know when applications are due for consideration. All fees, including the application fee, are non-refundable. You may submit your application online at the "Apply Now" button above.
Scholarship Application (if applicable)
OCA offers 2 types of scholarship possibilities for families: The Opportunity Scholarship and Internal OCA Scholarships. Full Time and Blended Model Families may both apply for the Opportunity Scholarship Program which is a $4200 state scholarship that goes towards OCA Tuition. In addition to the Opportunity Scholarship, OCA offers internal scholarships for students from urban low income communities in the full time program (PK4-6th grade only). OCA does not offer internal scholarships to PK3 students, middle school students, or students in the Blended Model Program.*
*If your application is dependent upon a scholarship, we ask that you inquire about scholarship availability prior to completing an application as internal scholarships are limited. Scholarship Applications are due when you submit your Admissions Application.
Step 1 (Opportunity Scholarship)- All families who apply for an Internal OCA Scholarship must first apply for the Opportunity Scholarship (NC state lottery) usually between Feb 1st-March 1st. You may apply here http://www.ncseaa.edu/OSG.htm
Step 2 (Email OCA Admissions Coordinator)- Once you have applied for the Opportunity Scholarship, email Kari Kouba (Admissions Coordinator) at and let her know that you have applied for the Opportunity Scholarship.
Step 3 (OCA Scholarship Application)- You may THEN submit a Scholarship Application on TADS here: https://secure.tads.com. If you are applying for an OCA Scholarship prior to The Opportunity Scholarship Applications opening, you may go ahead and submit an Internal OCA Scholarship Application. However, please mark your calendar to apply for the Opportunity Scholarship on Feb 1st and email Kari Kouba that you have applied that same week.
Confidential Teacher Evaluation Forms
Confidential Teacher Evaluation Forms are required for each student. Various Forms are required, depending on what program you are applying for, so please follow the instructions below for the grade and program you are applying for:
PK3, PK4, & Full Time K applicants: If your rising PK or K child has previously attended preschool or daycare, we require TWO Teacher Evaluation Forms to be completed by their current/most recent teachers. If your rising PK or K child has not previously attended preschool or daycare, we only require ONE Teacher Evaluation form. This ONE form should be completed by a teacher or person who has observed your child in a group setting (other than a relative). Examples of who may fill out this form include: Church Small Group Leaders, Sunday School Teachers, Children’s Choir Directors, Art Teachers, Sports/Dance Coaches, etc. Provide the Teacher Evaluation Form" link (found here) to each teacher within 24 hours of completing the Admissions Application. Ask the Teacher to complete the form within 72 hours.
1st-8th Full Time applicants: TWO Teacher Evaluation Forms are required. One Teacher Evaluation Form must be completed by your child’s most recent/current teacher. The second Teacher Evaluation Form must be completed by a second teacher or person (other than a relative) who knows the applicant well and has observed him or her in a structured educational setting. Provide the Teacher Evaluation Form" link (found here) to each teacher within 24 hours of completing the Admissions Application. Ask the Teacher to complete the form within 72 hours.
K-8th Blended Model applicants: TWO Teacher Evaluation Forms are required. One Teacher Evaluation Form is filled out by the homeschool parent who teaches the child on a regular basis. The second Teacher Evaluation Form is filled out by an adult (non-family member) who regularly observes the child in a group setting (preferably an academic setting such a co-op teacher). A private tutor is also acceptable. Provide the Teacher Evaluation Form" link to each teacher within 24 hours of completing the Admissions Application. Ask the Teacher to complete the form within 72 hours. Ask the Teacher to complete the form within 72 hours.
***If your child is NOT coming directly out of a homeschool environment, please refer to the Teacher Evaluation Form requirements for “1st-8th Full Time applicants” above.
Submit School Records
Request copies of the following records from your child’s previous school and send one email to Kari Kouba at email@example.com titled, “ (Child’s Name) School Records”
Standardized Test Scores (Applies to Full time and Blended Model Rising 1st through 8th grade students only. Not required for rising PK/K students)
Any additional evaluations including education, speech and language, occupational therapy, audiology, psychology, IEP’s, etc. (Applies to all students)
Two Report Cards from the current and previous school year (Applies to Full time and Blended Model 1st through 8th grade students only. Not required for rising PK/K students)
The Admissions Team will conduct a preliminary review of applicants to determine those who will continue in the process based on seat availability. At this time your family will either be contacted to set up an Academic Assessment and/or Shadow Day,” or your family will receive a “Seat Declined” letter stating a seat was not available. Not all students will receive an Academic Assessment and/or Shadow Day.
Parent Chat "Dessert & Dialogue"
After the Academic Assessment, those continuing in the Admissions Process will be contacted to attend a "Dessert and Dialogue." This evening is a round table chat with other parents and the OCA Admissions Board discussing the core values of the school as well as safety, discipline, and illness policies. During the Covid-19 school closures, your family will be invited to a zoom call.
Acceptance/Denial/Waitlist Seat Letter
The Admissions Board sends out all final seat acceptance, seat denial, and waitlist letters at the conclusion of the Admissions Process. All decisions from the Admissions Board are final and may not be appealed.
Oak City Academy does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admission policies, scholarship, loan programs and other school administered programs.